A clear statement of what will happen if performance does not improve (e.g., suspension, termination).
A clear, objective, and detailed description of the incident(s), including specific dates, times, and locations.
Spaces for both the supervisor and the employee to sign, acknowledging the document was discussed. Step-by-Step Writing Guide x3ooox
Reference the specific company policy or safety regulation that was violated.
Focus on facts, not emotions. Avoid personal opinions and stick to observed behaviors. A clear statement of what will happen if
Here is a structured guide to creating a professional write-up. Essential Components of a Write-Up Full name, job title, and department. Supervisor Name: The person issuing the document. Date: The date the document is created.
Example: "On April 28, 2026, [Employee Name] was 45 minutes late for their shift," rather than "[Employee Name] is lazy". Here is a structured guide to creating a
Clearly define what acceptable behavior looks like going forward.